Module
Document Metadata AI
Pattern-recognition extraction and compliance highlighting on any document type.
What it is
Most document AI is trained for one document type and fails silently on the rest. Document Metadata AI is pattern-recognition driven: define what you're looking for in plain terms, and the engine extracts it from any document type you throw at it. Compliance matters are highlighted against your rules; structured metadata feeds into the matching business records. One model, every document, every extraction audited.
Who it's for
- Compliance teams processing heterogeneous document streams (certificates, contracts, inspections, forms)
- FM providers ingesting supplier documentation across dozens of contract formats
- Public sector teams managing statutory document obligations at scale
- Any operation where staff currently retype data from PDFs into a system
Core capabilities
Everything the module does, in one place.
Pattern-recognition extraction, any document type
Define what to look for: expiry dates, certificate numbers, inspector names, monetary values, reference codes, or any pattern you configure. The engine finds it across certificates, invoices, contracts, inspection reports, or any other format.
Compliance rule highlighting
Flag compliance matters automatically: missing signatures, expired dates, failed thresholds, absent mandatory fields. Each flag references the rule that fired.
Structured metadata feed
Extracted metadata writes into the business record the document belongs to: asset compliance status, contract SLA data, inspection outcome. No manual retyping.
Confidence scoring and human review
Every extraction carries a confidence score. Low-confidence extractions route to a review queue; high-confidence extractions flow through automatically.
Full AI transaction log
Input document, extracted output, model version, confidence, and cost logged on every extraction. ATRS transparency metadata generated automatically.
Integrated with Document Manager Pro and Compliance & Audit
Works best when paired with Document Manager Pro (for retention and version control) and Compliance & Audit (for rule definition and certificate lifecycle).
Why it matters
What your team actually gets.
Retyping, eliminated
Staff stop keying certificate data from PDFs into your CAFM.
Compliance caught on arrival
The moment a non-compliant document is uploaded, the right people know.
Works across formats you don't control
Contractor certificates come in hundreds of layouts. Pattern recognition handles that.
Defensible AI
Every extraction audited, every decision explainable, every model version traceable.
See Document Metadata AI in your operations.
Book a 30-minute demo and we'll model your workflows live.